Hand this to your customer

Hand this to your customer

Your appliance holds 15 pounds or more of refrigerant, so since 1 January 2026 the EPA's leak repair rule applies to it. Your technician handed you a record because the rule requires it. These are the paragraphs that bind you as the owner or operator.

1. 1.Applicability: full charge. The leak repair section applies to refrigerant-containing appliances with a full charge of 15 or more pounds of refrigerant. 84.106(a)
2. 2.Determine and record the full charge. By January 1, 2026, or on installation, the owner or operator must determine the full charge of every covered appliance and keep: the owner or operator, the address, the full charge and how it was determined, any revisions, and the installation date. 84.106(l)(1)
3. 3.Calculate the leak rate on every addition. The owner or operator must calculate the leak rate every time refrigerant is added to an appliance, unless the addition immediately follows a retrofit or a new installation, or qualifies as a seasonal variance. The person adding the refrigerant must give the owner or operator documentation of the service. 84.106(b)
4. 4.One method per facility. The same leak rate method must be used for all appliances subject to leak repair at an operating facility. 84.102 (leak rate)
5. 5.The technician hands the owner the record. If the work is done by someone other than the owner or operator, that person must provide the owner or operator with a record of the appliance, the date, the parts, the type of work, who did it, and the refrigerant added or removed. 84.106(l)(4)
6. 6.The service record. For each installation, service, repair or disposal: the appliance and its location, the date, the parts worked on, the type of work, the name of the person who did it, the amount and type of refrigerant added or removed, the full charge, and the leak rate and the method used. 84.106(l)(2)
7. 7.Repair within 30 days. Leaks must be identified and repaired within 30 days of the refrigerant addition that exceeded the applicable leak rate (120 days if an industrial process shutdown is required). Repairs must be made by a certified technician. 84.106(c)(1), (d)
8. 8.Chronically leaking appliances. An appliance containing 15 or more pounds that leaks 125 percent or more of its full charge in a calendar year must be reported to the EPA by March 1 of the following year. 84.106(j), (m)(4)
9. 9.Records kept three years. All leak repair records must be kept for at least three years, in electronic or paper format. Appliance records are kept until three years after the appliance is retired. 84.106(l), (l)(1)

The record is yours to keep for three years, in paper or electronic form. Nothing on this sheet says whether your appliance is in compliance; it says what the sections require and where to read them.